Privacy Policy

The privacy policy will be effective starting on August 01, 2020

What this policy covers

Your privacy is important to us, and so is being transparent about how we collect, use, and share information about you. This policy is intended to help you understand:

• What information we collect about you
• Why we need your information and how we use information we collect
• How we share information we collect
• How we store and secure information we collect
• How to access and control your information
• How we transfer information we collect internationally
• Other important privacy information
• Cookies & Tracking Notice

What information we collect about you

We collect information about you when you provide it to us as further described below.

Information you provide to us

We collect information about you when you provide it directly to us.

• Contact Forms: We collect questions, queries or feedback you leave, including your email address if you fill out a contact form.

• Account and Profile Information: We collect information about you when you register for an account, create or modify your profile or set preferences through the website. We keep track of your preferences when you select settings within the website. The personal information we collect from you includes: your first name, last name, email address, phone number, physical address, city, state/province, zip code/postal code, date of birth, gender, ethnicity, and your clinical trial interests when you sign up for an account.

• Study Forms: We collect information about you when you submit your interest in a clinical trial study listing using a Study Form. The personal information we collect from you includes: your first name, last name, email address, phone number, city, state/province, zip code/postal code, and your clinical trial interest when you submit your information into a Study Form.

Information we collect automatically when you use the website

We collect information about you when you use our website, including browsing our website and taking certain actions within the website.

• Your use of the website: We keep track of certain information about you when you visit and interact with our website. This information includes the features you use; frequently used search terms; and how you interact with the website.
• Device and Connection Information: We collect information about your computer, phone, tablet, or other devices you use to access the website. We also collect information through your device about your operating system, browser type, IP address, and URLs of referring/exit pages.
• Cookies and Other Tracking Technologies: ClinicalConnection and our third-party partners, such as our advertising and analytics partners, use cookies and other tracking technologies (e.g., web beacons, device identifiers and pixels) to provide functionality and to recognize you across different website and devices. For more information, please see our Cookies and Tracking Notice, which includes information on how to control or opt out of these cookies and tracking technologies.

Why we need your information and how we use information we collect

How we use the information we collect depends in part on which website you use, how you use them, and any preferences you have communicated to us. Below are the specific purposes for which we use the information we collect about you.

• To provide the website and personalize your experience: We use information about you to provide the website to you, including to authenticate you when you log in, provide customer support, and operate and maintain the website. Our website also includes tailored features that personalize your experience and improve your search results.
• For research and development: We are always looking for ways to make our website smarter, faster, secure, integrated and useful to you. We use collective learnings about how people use our website and feedback provided directly to us to troubleshoot and to identify trends, usage, activity patterns and areas for integration and improvement of the website. We also test and analyze certain new features with some users before rolling the feature out to all users.
• To communicate with you about the website: We use your Account and Profile Information to send upcoming study communications, sending you technical notices, updates, security alerts, and administrative messages via email, phone, sms, mail, and from within the website. We use information provided in contact forms for responding to your comments, questions, requests, and providing customer support via email. If an opt out is available, you will find that option within the communication itself.
• Customer support: We use your information to resolve technical issues you encounter, to respond to your requests for assistance, to analyze crash information, and to repair and improve the website.
• For safety and security: We use information about you to verify accounts and activity, to monitor suspicious or fraudulent activity and to identify violations of our policies.
• With your consent: We use information about you where you have given us consent to do so for a specific purpose not listed above. For example, we may publish testimonials or featured customer stories to promote the website, with your permission.
• Legal bases for processing (for EEA users): If you are an individual in the European Economic Area (EEA), we collect and process information about you only where we have legal bases for doing so under applicable EU laws. The legal bases depend on the website you use and how you use them. This means we collect and use your information only where:
  • We need it to provide you the website, including to operate the website, provide customer support and personalized features and to protect the safety and security of the website;
  • It satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development, to market and promote the website and to protect our legal rights and interests;
  • You give us consent to do so for a specific purpose; or
  • We need to process your data to comply with a legal obligation.

  If you have consented to our use of information about you for a specific purpose, you have the right to change your mind at any time, but this will not affect any processing that has already taken place. You have the right to object to that use though, in some cases, this may mean no longer using the website.

How we share information we collect

We share information we collect about you in the ways discussed below, including in connection with possible business transfers, but we are not in the business of selling information about you to advertisers or other third parties.

Sharing with other website users

We do not share your information with any other users on our website.

Sharing with third parties

We share information entered into the contact form with third parties that run and operate clinical trials. These are the only third parties that we share your information with and we only do so when you explicitly request your information to be sent to them.

How we store and secure information we collect

Information storage and security

We use data hosting service providers in the United States to host the information we collect, and we use technical measures to secure your data. While we implement safeguards designed to protect your information, no security system is impenetrable and due to the inherent nature of the Internet, we cannot guarantee that data, during transmission through the Internet or while stored on our systems or otherwise in our care, is absolutely safe from intrusion by others. We will respond to requests about this within a reasonable timeframe.

How long we keep information

How long we keep information we collect about you depends on the type of information, as described in further detail below. We will only retain your personal information for as long as it is needed for the purposes set out in this document or the law requires us to. After such time, we will either delete or anonymize your information or, if this is not possible (for example, because the information has been stored in backup archives), then we will securely store your information and isolate it from any further use until deletion is possible.

• Account information: We retain your account information until you delete your account. We also retain some of your information as necessary to comply with our legal obligations, to resolve disputes, to enforce our agreements, to support business operations and to continue to develop and improve our website. Where we retain information for website improvement and development, we take steps to eliminate information that directly identifies you, and we only use the information to uncover collective insights about the use of our website, not to specifically analyze personal characteristics about you.
• Information you share on the website: If your account is deactivated or disabled, some of your information and the content you have provided will remain in order to allow third parties that you have granted explicit permission to continue to view your information. For example, we continue to display your contact information to said third parties.
• Marketing information: If you have elected to receive marketing emails from us, we retain information about your marketing preferences unless you specifically ask us to delete such information. We retain information derived from cookies and other tracking technologies for a reasonable period of time from the date such information was created.

How to access and control your information

You have certain choices available to you when it comes to your information. Below is a summary of those choices, how to exercise them and any limitations. We will respond to requests about this within a reasonable timeframe.

Your Choices:

You have the right to request a copy of your information, to object to our use of your information (including for marketing purposes), to request the deletion or restriction of your information, or to request your information in a structured, electronic format. Below, we describe the tools and processes for making these requests.

Your request and choices may be limited in certain cases: for example, if fulfilling your request would reveal information about another person, or if you ask to delete information which we or your administrator are permitted by law or have compelling legitimate interests to keep. Where you have asked us to share data with third parties you will need to contact those third-party service providers directly to have your information deleted or otherwise restricted. If you have unresolved concerns, you may have the right to complain to a data protection authority in the country where you live or where you feel your rights were infringed.

• Delete your information: You may contact us to delete certain information about you. Please note, however, that we may need to retain certain information for record keeping purposes, to complete transactions or to comply with our legal obligations.
• Request that we stop using your information: In some cases, you may ask us to stop accessing, storing, using and otherwise processing your information where you believe we don't have the appropriate rights to do so. Where you gave us consent to use your information for a limited purpose, you can contact us to withdraw that consent, but this will not affect any processing that has already taken place at the time. You can also opt-out of our use of your information for marketing purposes by contacting us, as provided below. When you make such requests, we may need time to investigate and facilitate your request. If there is a delay or dispute as to whether we have the right to continue using your information, we will restrict any further use of your information until the request is honored or the dispute is resolved.
• Opt out of communications: You may opt out of receiving communications from us by contacting us as provided below to have your contact information removed from our database.
• Turn off Cookie Controls: Relevant browser-based cookie controls are described in our Cookies & Tracking Notice.
• Send "Do Not Track" Signals: Some browsers have incorporated "Do Not Track" (DNT) features that can send a signal to the website you visit indicating you do not wish to be tracked. Because there is not yet a common understanding of how to interpret the DNT signal, our website does not currently respond to browser DNT signals. You can use the range of other tools we provide to control data collection and use, including the ability to opt out of receiving marketing from us as described above.
• Data portability: Data portability is the ability to obtain some of your information in a format you can move from one service provider to another (for instance, when you transfer your mobile phone number to another carrier). Depending on the context, this applies to some of your information, but not to all of your information. Should you request it, we will provide you with an electronic file of your basic account information.

How we transfer information we collect internationally

International transfers of information we collect

We collect information globally and primarily store that information in the United States. We transfer, process and store your information outside of your country of residence, to wherever we, ClinicalConnection or our third-party service providers operate for the purpose of providing you the website. Whenever we transfer your information, we take steps to protect it.

• International transfers to third parties: Some of the third parties described in this privacy policy, which provide website to us under contract, are based in other countries that may not have equivalent privacy and data protection laws to the country in which you reside.

Other important privacy information

Our policy towards children

The website is not directed to individuals under 18. We do not knowingly collect personal information from children under 18. If we become aware that a child under 18 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal information, please contact us.

Changes to our Privacy Policy

We may change this privacy policy from time to time. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice by adding a notice on the website homepages, login screens, or by sending you an email notification. We encourage you to review our privacy policy whenever you use the website to stay informed about our information practices and the ways you can help protect your privacy.

If you disagree with any changes to this privacy policy, you will need to stop using the website and you may submit an opt-out request and/or request we delete your information, as outlined above.

Contact Us

Your information is controlled by ClinicalConnection, Inc. If you have questions or concerns about how your information is handled, please direct your inquiry to ClinicalConnection Inc., as set forth below.

• ClinicalConnection, Inc.
  75 Second Ave, Suite 605
  Needham, MA 02494
  E-Mail: info@clinicalconnection.com